Rules

Rules, Terms & Conditions, and Display Guidelines

By entering the Mastodon Fair competition, participants agree to abide by the following rules, terms, and conditions.

  1. Eligibility:
    • Participants must be students or residents in one of the following counties:
      • Missouri – Crawford, Franklin, Jefferson, and Washington
      • St. Louis, Ste. Genevieve and St. Francois – Art and Science grades K-12, Science grades 6-12 may enter but are not eligible for ISEF, Broadcom, Genius Olympiad, or I-SWEEEP awards
      • Illinois – Brown, Jackson, Perry, Randolph, and Union
    • Participants must be in grades K-12.
    • Participants under the age of 18 must be entered by a parent, legal guardian, or their teacher. If entered by a Teacher, it is the Teacher’s responsibility to notify the Participant’s parent or legal guardian and obtain their authorization to enter their child in the competition.
  2. Copyright:
    • The Participant retains all copyright to their exhibit without exception.
    • The Participant must be the creator of the exhibit submitted into the competition. It must be the Participant’s own original work and not a copy of anyone else’s copyrighted material. If the exhibit infringes upon another’s copyright it may be disqualified. The Participant is solely responsible for any infringement on copyrighted materials.
    • We reserve the right to request proof that your exhibit is your original work created solely by the Participant(s). Non-compliance may lead to disqualification.
  3. Submissions:
    • Exhibits must adhere to all Federal, State, and Local laws and the Host institution regulations.
    • Each Participant may enter 1 Art Exhibit and 1 Science Exhibit as an individual or part of a Team or Class.
      • A Team may include a maximum of 3 Participants.
      • A Class may include a maximum of 35 Participants. Only Grades K-2 may enter as a Class. The Class shall be identified by the Teacher’s name, not the individual students.
    • The exhibit work must have been completed within the year prior to the competition date.
    • The exhibit work must be the original work of the participant(s).  Teachers, parents, and others may only advise.
    • Participant identification shall only be placed on the back of an Exhibit. Participants should not be identified on the front of an Exhibit in a way that the Participant is recognizable via student, teacher, or school to the public and judges. Cover all signatures, photos of Participant, and names if visible on the front of the Exhibit.
    • Any information or symbols from a previous competition must be removed from the Exhibit prior to being displayed in this competition.
    • Mastodon Fair reserves the right to remove any items from the Exhibit or to remove an Exhibit that does not comply with these rules and guidelines. If non-compliant items cannot be removed, the Exhibit will be removed in its entirety and may be disqualified.
    • Any Exhibit deemed to be inappropriate at the discretion of a Fair Official may be removed from display.
    • Submissions which have not completed registration by the close of Exhibit Check-in due to incomplete or incorrect information or lack of entry fee payment may be disqualified.
    • NO SUBSTITUTIONS after the Registration Deadline.
      • One Participant cannot be substituted for another after the Registration Deadline (Example: C. Smith completed the registration but has chosen not to participate. W. Brown cannot take the place of C. Smith.)
      • No changes in category may be made after the Registration Deadline. (Example: A science exhibit cannot change from Biology to Chemistry. An art exhibit cannot change from Drawing to Painting.) Exceptions are made at the discretion of a Fair Official only if it is determined that Mastodon Fair was at fault for the error.
  4. Mastodon Fair, the Host institution, and the Sponsors are not responsible for loss or damage to any Exhibit or any part thereof.
    • Participants are responsible for picking up their Exhibits by the close of the Family Day event. Any Exhibits remaining after that time may be disposed of.
    • Participants may make arrangements for a later pickup time at the discretion of a Fair Official. Arrangements for later pickup times must be scheduled with a Fair Official prior to Family Day.
  5. Non-exclusive permissions:
    • Mastodon Fair reserves the right to use any photograph/video taken at any event sponsored by Mastodon Fair, without the expressed written permission of those included within the photograph/video. Mastodon Fair may use the photograph/video in publications or other media material produced, used or contracted by Mastodon Fair including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc.
    • To ensure the privacy of individuals and children, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent or legal guardian
    • By entering the Mastodon Fair competition, you are granting Mastodon Fair a non-exclusive perpetual license to reproduce images of your exhibit in publications or other media material produced, used or contracted by Mastodon Fair including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc.
    • A person attending a Mastodon Fair event or submitting an Exhibit in the competition who does not wish to have their image recorded for distribution should make their wishes known to the photographer, and/or the event organizers, and/or contact Mastodon Fair at 1000 Viking Drive, Hillsboro, MO 63050, in writing of his/her intentions and include a photograph. Mastodon Fair will use the photo for identification purposes and will hold it in confidence.
    • By participating in a Mastodon Fair event or by failing to notify Mastodon Fair, in writing, your desire to not have your image used by Mastodon Fair, you are agreeing to release, defend, hold harmless and indemnify Mastodon Fair from any and all claims involving the use of your image or likeness.
    • Any person or organization not affiliated with Mastodon fair may not use, copy, alter or modify Mastodon Fair photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorized designee from Mastodon Fair.
  6. Safety Regulations
    • Failure to comply with safety and display regulations may result in the Exhibit being removed from the display and disqualified.
    • Items not allowed to be submitted as part of any Exhibit:
      • Animals
        • Living organisms
        • Taxidermy specimens or parts
        • Preserved vertebrates or invertebrates
        • Human or animal parts or body fluids
        • Photos or other visual presentations depicting vertebrates in surgical techniques, dissections, necropsies, or other lab procedures.
      • Plants
        • Living plants
        • Plant materials (living, dead, or preserved) in their raw, unprocessed, or non-manufactured state.
      • Other
        • Human or animal food
        • Laboratory or household chemicals including water
        • Poisons, drugs, controlled substances, hazardous substances or devices (examples: firearms, weapons, and tobacco products)
        • Dry ice or other sublimating solids
        • Sharp items (examples: scissors, knives, needles)
        • Flames or highly flammable materials
        • Batteries with open top cells
        • Awards, medals, business cards, flags, endorsements, and/or other acknowledgements (graphic or written) unless the item is an integral part of the exhibit.
        • Active internet or social media connections as part of displaying or operating the exhibit.
        • Glass or glass objects unless receiving prior approval by a Fair Official as an integral part of the Exhibit.
        • Any apparatus deemed unsafe by a Fair Official (examples: lasers, large vacuum tubes, or empty containers previously containing combustible materials)
      • Items allowed to be submitted as part of an Exhibit with restriction:
        • Soil or waste samples if permanently encased in a slab of acrylic
        • Photos and/or other visual depictions if:
          1. Deemed non-offensive by a Fair Official.
          2. Credited sources (Photography “taken by” or “Images taken from”) are attached. If all images are from a single source, then one credit is sufficient.
          3. Signed consent forms for photographs of human subjects to be turned in at exhibit check-in.
        • Electrical devices or any apparatus with unshielded belts, pulleys, chains, or moving parts with tension points must be inoperable and for display only unless receiving prior approval from a Fair Official.
        • Nature collections must be sealed behind acrylic making the materials inaccessible to the public.
  7. Science Competition & Exhibit Display Requirements:
    • Participants may compete in only one International Science and Engineering Fair (ISEF) affiliated Regional Fair.
    • Participants must comply with the Intel ISEF Ethics Statement: Scientific fraud and misconduct are not condoned at any level of research or competition. Plagiarism, use of presentation of other researcher’s works as one’s own, and fabrication or falsification of data will not be tolerated. Fraudulent projects will fail to qualify for competition in the Mastodon Fair and Intel ISEF.
    • Exhibit Size limits:
      • Grades K-2 Classes, Grades K-8 Individuals and Teams :
        • Standard table exhibit: Exhibit not to exceed 65 cm (25”) in width, 60 cm (24”) in depth, and 120 cm (48”) in height.
      • Grades 9-12 Individuals and Teams: Must choose either Standard size or ISEF size.
        • Standard table exhibit: Exhibit not to exceed 65 cm (25”) in width, 60 cm (24”) in depth, and 120 cm (48”) in height.
        • ISEF table exhibit: Exhibit not to exceed 122 cm (48”) in width, 76 cm (30”) in depth, and 274 cm (108”) in height.
    • Safety Forms:
      • All necessary safety forms must be submitted by the close of Exhibit Check-in or risk the exhibit being disqualified from the science competition.
      • All grades may use the Mastodon Fair Science Safety Form for certain types of exhibits only.  The form includes a list of exhibit types NOT covered by the form.  Grades 6-8 who use this form will not be eligible for the Broadcom Masters competition.  Grades 9-12 who use this form will not be eligible for the ISEF competition.
      • Grades K-5 whose exhibit type is not covered by the Mastodon Fair Safety Form must instead submit the appropriate ISEF safety forms.  Click here for more info and deadlines.
      • Grades 6-8 who wish to be eligible for the Broadcom Masters competition and/or whose exhibit type is not covered by the Mastodon Fair Safety Form must instead submit the appropriate ISEF forms.  Click here for more info and deadlines.
      • Grades 9-12 who wish to be eligible for the ISEF competition and/or whose exhibit type is not covered by the Mastodon Fair Safety Form must instead submit the appropriate ISEF safety forms.  Click here for more info and deadlines.
    • ISEF Competition:
      • Those wishing to be considered for the ISEF competition must be present for an interview with the Scientific Review Committee (SRC) during the week of the Fair in order to be eligible. Finalists will be selected by the SRC and notified of the Interview Schedule by the Mastodon Fair.
  8. Art Competition & Exhibit Display Requirements:
    • Exhibit Size limits:
      • Grades K-2 Classes, Grades K-12 Individuals and Teams:
        • Standard Wall exhibit: Exhibit not to exceed 24” in length by 24” in width.
        • Standard Table exhibit: Exhibit not to exceed 24” in width by 24” in depth, by 48” in height.
      • Grades 9-12 Art Scholarship Individuals and Teams:
        • Art Scholarship Wall exhibit: Exhibit not to exceed 48” in length by 48” in width.
        • Art Scholarship Table exhibit: Exhibit not to exceed 48” in width by 48” in depth by 48” in height.
    • Frames of any material must be approved by the Art Director prior to the close of Exhibit Check-In. If unapproved, the exhibit may be disqualified.
    • Art Scholarship competition:
      • Those wishing to be considered for the Art Scholarship competition must be present for an Interview with the Art Scholarship Committee during the week if the Fair in order to be eligible. Finalists will be selected by the Art Scholarship Committee and notified of the Interview Schedule by the Mastodon Fair.
  9. Entry Fees:
    • There is a $10 fee per exhibit entry payable in one of the following methods.
      • Pay $10 via cash, check, debit or credit card due by the close of Exhibit Check-in at the Fair.
        • Checks shall be made payable to Mastodon Fair. Please include the participant’s name and exhibit ID # on the check.
        • Payment may be mailed to Mastodon Fair, 1000 Viking Drive, Hillsboro, MO 63050 or turned in at Exhibit Check-In.
      • Volunteer for Mastodon Fair for 4 hours. Volunteers less than 16 years of age must be accompanied by an adult. Your volunteer hours may be any time before April 30 of the year of the Fair, but must be scheduled with the Fair prior to the close of Exhibit Check-in. If volunteer hours are not completed as scheduled then the participant will be charged the $10 entry fee.
      • Receipt of Entry Fee Scholarship: Those applying for an Entry Fee Scholarship must do so prior to the close of Online Registration. You will be notified prior to March 1 if you are the recipient of an Entry Fee Scholarship. If you are not selected, then you must complete some other form of entry fee payment prior to the close of Exhibit Check-in in order to not be disqualified.
      • Receipt of School Sponsorship: Schools may apply to receive Sponsorship for their students’ entry fees. Applications must be received by the close of Online Registration. School administrators will be notified prior to March 1 if their school is the recipient of sponsorship. If the school is not selected, then the school or individual Participants are responsible for completing some other form of payment prior to the close of Exhibit Check-in in order to not be disqualified.
      • School Fundraiser: Schools may schedule a fundraising event with Mastodon Fair in order to receive a discount on entry fees. Applications to hold a fundraising event must be received by January 1. The amount of the discount will be negotiated with each applicant. The fundraising event must be scheduled prior to March 1. The school or individual Participants will be responsible for submitting payment for the balance of the entry fee(s) by the close of Exhibit Check-in.
    • Schools who fail to have at least 90% of Participants complete Exhibit Check-In may a charged “No Show fee” of $3.00 for each Exhibit not checked-in which will be due by the date of the Awards Ceremony.
  10. Prizes:
    • Disqualified exhibits may not be judged and may not receive prizes.
    • Prizes to be awarded in the competition are subject to change up until the close of Exhibit Check-in.
    • Prizes won by a Class will be awarded to the Teacher, not the individual students.
    • Prize winners are responsible for picking up their prizes at the Award Ceremony or by scheduled appointment. Those who do not claim their prize(s) prior to May 1 of the year in which they were won will forfeit the prize(s).
    • Winners will be solely responsible for all federal, state, and local taxes associated with any prizes.
Mastodon Fair Endowment Fundraiser Wine Sale
Mastodon Fair GuideStar Profile