Questions *

If you do not see the answer to your question in the list below, please see the full list of Rules & Exhibit Guidelines or contact the Executive Director for assistance.

What do I need to do to prepare my Art project for display? Where do I put my labels on my project?

All projects other than 3-D art are to be hung on display stands.  3-D art projects will be placed on tables. You will also need to attach the exhibit ID labels to your exhibit: one at the back (bottom and center), another label goes on the bottom, right corner of the project or artist’s statement.  See the Art Checklist for more information.

What do I need to do to prepare my Science project for display? Where do I put my labels on my project?

All science projects are placed on tables. You will also need to attach the exhibit ID labels to your exhibit: one at the front (bottom and right) of the exhibit, another at the back (middle and center).  The project number only needs to be on the back of the log book, either handwritten or reprint the front label. See the Science Checklist for more information.

Who pays the entry fee and how?

There are several payment options for the entry fee.

  • Entry fee can be paid for by cash, check, or charge.
  • You can volunteer a minimum of 4 hours in lieu of paying the entry fee.
  • If the Teacher has entered the child’s project then please ask the Teacher how payment is to be made.  Some Teacher’s will collect the entry fees from the parents in advance and then forward them to the Mastodon Fair.  Some schools also have fundraisers to subsidize the entry fees so that the parents do not have to pay.

Who is delivering and setting up my child’s project to Check-In and when?

If the Teacher entered your child’s project then ask the Teacher if they will be delivering the project to Check-In or if you are responsible to do it.  If you entered your child’s project then you will need to deliver the project to Check-In and set it up.  See the Fair Schedule for Check-In dates and times.

Who is picking up my child’s project and when?

If the Teacher entered your child’s project then ask the Teacher if they will be picking up the project or if you are responsible to do it.  If you entered your child’s project then you will need to pick up the project at the end of the Awards Ceremony.  See the Fair Schedule for the Family Expo date and times.

How do I get my child’s certificate/award(s)?

If the Teacher entered your child’s project then the certificate/award(s) will be given to the Teacher who will then forward them to your child at school.  Ask your child’s Teacher for more information.  If you entered your child’s project yourself, then you can pick up your child’s certificate/award(s) immediately after the Awards Ceremony at Jefferson College. See the Fair Schedule for the Awards Ceremony date and time.

What do the sticker(s) on a project mean?

Awards are provided by organizations, corporations, and individuals. Examples are medallions, certificates, checks, gift cards, special gallery displays, or scholarships. The organizations who sponsor awards select projects based on specific criteria. If your project has a sticker on it, that means you have won an award that will be announced and presented at the Awards Ceremony. See the Fair Schedule for the Awards Ceremony date and time.

How do I get my award(s) if I cannot attend the Awards Ceremony?

Any awards not collected at the Awards Ceremony may be picked up by the child’s teacher to give to the child at school.  If the teacher does not give you your award, you can make special contact with the Executive Director to make special arrangements for pick up.

When can I see my child’s project on display?

See the Fair Schedule for dates and times that the Fair is open to the public.

Why are so many forms required for science projects?

The forms are primarily for the safety and protection of all persons and animals participating in the science project to ensure that the proper safety procedures have been followed during the development of the project.  The ISEF forms for higher grade levels are also a requirement for the Mastodon Fair’s affiliation with the International Science and Engineering Fair (ISEF). Our affiliation with ISEF allows the top science winners of the Mastodon Fair to move on to compete in the International competition.   Science projects will not be able to finalize check-in without the necessary forms.

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