FAQ

If you do not see the answer to your question in the list below, please see the full list of Rules & Exhibit Guidelines or contact Mastodon Fair for assistance.

What do I need to do to prepare my Art project for display? Where do I put my labels on my project?

All projects other than 3-D art are to be hung on display stands.  3-D art projects will be placed on tables. You will also need to attach the three exhibit ID labels to your exhibit: one at the back (top and center), another label goes on the top, left corner of the index card, and the third on any loose piece of your exhibit.  See the Art Checklist for more info.

What do I need to do to prepare my Science project for display? Where do I put my labels on my project?

All science projects are placed on tables. You will also need to attach the three exhibit ID labels to your exhibit: one at the front (top and left) of the exhibit, another at the back (top and center), and the third on your lab notebook.  See the Science Checklist for more info.

Who pays the entry fee and how?

There are several payment options for the entry fee.

  • Entry fee can be paid for by cash, check, or charge at Check In.
  • You can volunteer a minimum of 4 hours in lieu of paying the entry fee.
  • If the Teacher has entered the child’s project then please ask the Teacher how payment is to be made.  Some Teacher’s will collect the entry fees from the parents in advance and then forward to Mastodon Fair.  Some schools also have fundraisers to subsidize the entry fees so that the parents do not have to pay.

Who is delivering and setting up my child’s project to Check In and when?

If the Teacher entered your child’s project then ask the Teacher if they will be delivering the project to Check In or if you are responsible to do it.  If you entered your child’s project then you will need to deliver the project to Check in and set it up.  See the Fair Schedule for Check In date and times.

Who is picking up my child’s project and when?

If the Teacher entered your child’s project then ask the Teacher if they will be picking up the project or if you are responsible to do it.  If you entered your child’s project then you will need to pick up the project at the end of the Family Day event.  See the Fair Schedule for Family Day date and times.

How do I get my child’s ribbon(s)?

If the Teacher entered your child’s project then the ribbons will be given to the Teacher who will then forward to your child at school.  Ask your child’s Teacher for more information.  If you entered your child’s project yourself, then you can pick up your child’s ribbons immediately after the Grand Awards Ceremony at Jefferson College Fieldhouse. See the Fair Schedule for Grand Awards Ceremony date and times.

What does the Special Award sticker on my project mean?

Special Awards are provided by organizations, corporations, and individuals. Examples are certificates, trophies, gift cards, and scholarships. The organizations who sponsor a special award select projects based on their specific criteria. If your project has a Special Award sticker on it, it means that you have won a special award that will be announced and presented at the Grand Awards Ceremony at Jefferson College Fieldhouse. See the Fair Schedule for Grand Awards Ceremony date and times.

How do I get my Special Award(s) if I cannot attend the Grand Awards Ceremony?

Any awards not collected at the Grand Awards Ceremony may be picked up by the child’s teacher to give to the child at school.  If the teacher does not give you your award, the you can contact Mastodon Fair to make special arrangements for pick up.

When can I see my child’s project on display?

See the Fair Schedule for date and times that the Fair is open to the public.

Is my child required to attend Family Day and present their project?

Participation in Family Day is not required for the general art and science competitions.  It is only required for eligibility to win one of the two Sponsor’s Choice Awards.  But we highly encourage all children to participate in Family Day and present their projects to sponsors, judges, and the general public.  It is a great opportunity for them to take pride in their accomplishments, develop communication skills, and receive positive feedback and encouragement.

Why are so many forms required for science projects?

The forms are primarily for the safety and protection of all persons and animals participating in the science project to ensure that the proper safety procedures have been followed during development of the project.  The ISEF forms for higher grade levels are also a requirement for the Mastodon Fair’s affiliation with the International Science and Engineering Fair (ISEF).  Our affiliation with ISEF allows the top science winners of the Mastodon Fair to move on to compete in the International competition.   Science projects that have been Checked In without the necessary forms may be disqualified.

Why do I have to email/mail my science forms in November if online registration isn’t until January and the competition isn’t until March?

The requirement to submit some science forms prior to the competition is primarily for the safety and protection of all persons and animals participating in the science project to ensure that the proper safety procedures are followed during development of the project.  It is also to ensure eligibility to move on top compete in national and international competitions such as ISEF.

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